It is not always easy to monitor your employees’ productivity, especially when working remotely. But tracking employee activity inside the workplace is just as hard.
Research shows that 89% of employees waste time at work every day. In addition, 30% waste at least one hour, while the top 10% waste about three or more hours each day. This data depicts how essential it is for managers to deploy employee time tracking software so you can determine their level of productivity to ensure an efficient and smooth flow of business operations.
Furthermore, once you find the best time tracking software that suits you best, it is essential to know how to effectively utilize it to bring great results to your business. With that, here are a few tips on using the data provided by time tracking software to optimize your operations:
1. Understand potential distractions
It is inevitable for employees to slack off for a little bit in the workplace, mostly when they are left unsupervised. However, whether they waste a couple of minutes or hours in the office, it can be detrimental to their productivity and affect your business operations. That is why time management is so important.
With a time tracking software, you can get an overview of how your employees spend their time at work and the various distractions they give in to daily. After analyzing their daily routine, you can figure out ways to eliminate these excessive distractions. For example, blocking sites, such as social media so they won’t get distracted just scrolling on their Facebook or Twitter feed. By doing so, you can encourage them to focus more on work.
2. Spot high-value clients and projects
Although working hard is extremely necessary, working smart is also equally important. Some time tracking software like Backlsh also comes with project management features that can help you make more accurate predictions on project costs and timelines.
It helps you create more precise plans for your projects, allowing you to execute them efficiently. It can also be beneficial for the project manager since it eliminates the need for more financial and human resources.
Thus, project management should be one of the time tracking software requirements you should include in your list. If you are one of the managers who currently have this goal in mind, here is a time tracking software guide from CompareCamp to help you get started.
3. Improve billing
Converting hours to invoices is one of the most complicated tasks of managers. Before, some employees are shortchanged when they forget to clock in and out of work due to a hectic schedule. But thanks to time tracking software, this can now be avoidable.
With its invoicing capabilities, managers can bill team members and clients accurately according to the actual time they spent at work. Additionally, tracking your team’s work also promotes transparency by providing a detailed and accurate breakdown of the time they spent on a project.
It streamlines your operations by allowing managers to allocate their time to more critical tasks. At the same time, employees can be more driven when they know that they are billed accurately.
4. Avoid time theft
Aside from shortchanging, time theft is also a relevant problem with the absence of tools for tracking time. It can affect not only your business’s profitability but also your business operations. When your team knows that you can not track time theft, chances are they might take advantage of it, making them less productive at work.
On the other hand, eliminating manual timesheets can reduce timesheet fraud and inaccuracy. Also, by having a system that tracks how your employees spend their time at work and in specific projects, you can increase their productivity by motivating them to complete their tasks.
5. Receive real-time updates
Is time tracking effective? Yes, because aside from the benefits mentioned above, it also provides managers with real-time report updates. You get live reports of when your employees last logged in, what their online status is, and what their current working app is.
Even more so, time tracking software’s time reports usually provide a calendar of team member’s attendance and task updates.
A Data-Driven Management
Why use time tracking software? Time tracking gives managers the ability to oversee their team’s activities quickly and productivity level, which are crucial to ensure a smooth and effective business operation. Even more so, managers can use time tracking software to review individual employee performance and recognize those who consistently perform best.